FEDERAL CONTRACTS

SEWP V Ordering Guide

The NASA Solutions for Enterprise-Wide Procurement (SEWP) V contract is a government-wide acquisition contract (GWAC) for Information Technology products and services. The SEWP V contract is an indefinite delivery, indefinite quantity (IDIQ) contract. There are over 100 prime contractors on SEWP V. All federal government agencies and authorized government prime contractors are permitted to use the SEWP V contract, and there is no per-agency limit.

SEWP can be used to purchase commercially available information technology (IT) equipment, software, warranty, and services at a firm fixed price.

The SEWP Business Operations & Workstation Laboratory (BOWL) manages the SEWP program, and charges a small administration surcharge (0.34%) on all contract orders. The SEWP surcharge is not capped. Additional information about SEWP can be found on www.sewp.nasa.gov.

Ordering Guide

SEWP ordering process made simple
The process for ordering through SEWP should be painless for Government users. If you have any questions, please contact either your sales representative, Strategic Communications’ SEWP V Program Manager, or call the SEWP Helpline at (301)286-1478. You may also view the SEWP Ordering Guide online.

How to obtain a quote on SEWP V
The recommended method for obtaining SEWP quotes is utilization of the RFQ/RFI tool available at the SEWP Website. Use of this tool assists in providing and documenting fair opportunity. Quotes may also be obtained by contacting your Sales Representative directly; however, you are then responsible for ensuring Fair Opportunity is provided.

Placing your Order with SEWP
Once you have submitted a quote request to the SEWP RFQ tool and specified the timeframe for which Contract Holders have to respond, you will receive responses until 11:59pm EST on the close date (Due Date) of the RFQ. At that time, you can evaluate responses. After a decision has been made, send in your Order directly to the SEWP Bowl via FAX using the FAX Form Tool and fax to (301)286-0317, or via e‑mail to SEWPORDERS@SEWP.NASA.GOV

SEWP will process your order and assign a SEWP Tracking Number (STN). The SEWP Bowl will then send the order to the Contract Holder for processing.

Who Can Use SEWP?
The SEWP contracts are for use by NASA, all Federal agencies and approved federal agency support service contractors. Contracting officers considering authorizing support service contractors should review the policy at FAR 51.101, and any agency specific guidance or policy, to make the appropriate determination and written finding which supports issuance of the authorization, as required by FAR 51.102 and FAR 51.107. (For NASA contracting officers, additional guidance is provided in the NASA Far Supplement at Subpart 1851.) Approved support service contractors must comply with the requirements at FAR 51.103.

To authorize a contractor to purchase from the SEWP contracts, the authorizing contracting officer should send a copy of the authorization letter to the SEWP Program Management Office (PMO) containing all of the following information:

1. Authorizing Agency Name, Contracting Officer (CO) Name, Mailing Address, Phone/FAX number and the contractor corporate name, division, and address.
2. Contract number and period of performance
3. A statement that the contractor is authorized to purchase from SEWP contracts in support of the above contract.
4. The CO’s/KO’s signature and date signed.

The letter should be sent in advance of or with the first order via fax, e-mail or Ground Mail. sewporders@sewp.nasa.gov
SEWP Program Management Office (PMO)
10210 Greenbelt Road
Suite #200
Lanham, MD 20706
Phone: (301)286-1478
Fax: (301)286-0317

Upon approval of the authorization letter, the contractor’s name and contract information will be added at the Approved Support Service Contractors web page.
Approved support service contractors need to include the following paragraph:
This order is placed under written authorization from ___________________________________ dated ________. In the event of any inconsistency between the terms and conditions of this order the SEWP contracts, the contract shall prevail. (A.1.2. PROCEDURES FOR ORDERS).

Terms and Conditions
The issuing Contracting Officer (CO) may negotiate additional terms and conditions for a specific order (e.g. the ordering agency’s IT security policies, procedures, and requirements or leasing of equipment may be included in individual orders). The contract shall prevail in the event of a conflict with any order.

Labor and Services
The SEWP V contract focuses on delivering IT products. Labor services other than product training, site planning, installation and initial implementation may be purchased using the Service CLINs on the contract. Pricing for the labor services must be firm fixed and directly support the associated equipment purchased on that delivery order. The additional services cannot exceed 10% of the total price of the associated equipment/products on the Delivery/Task Order. Assumptions are made that such services will be for no longer than three months and cannot be extended beyond the initial period of performance of the contract. Product training, site planning, installation and initial implementation may be purchased without limitation and may be a stand-alone purchase.

Delivery Order Information

Delivery orders are required to contain the following information for processing. If the information below does not appear on the delivery order, the order may not be processed or processing may be delayed.

• Delivery Order Number (any valid Government DO is allowed)
• Quote from a SEWP Contract Holder verifying the viability of the order ·
• SEWP Fair Opportunity Form for orders over $5 Million
• Date Delivery Order Issued ·
• SEWP Contract Number ·
• SEWP Contract Holder’s mailing address and phone number ·
• Issuing Office: Agency Name and Mailing Address ·
• Ship to Office: Agency Name and Mailing Address ·
• Total dollar amount of order ·
• Contracting Officer’s Signature ·
• Contracting Officer’s Phone Number ·
• Date Delivery Order Signed ·
• Line Items/Pricing

The SEWP helpline 800-889-0608 is your best resource when you have any questions concerning purchase orders, SEWP’s web-tools or any SEWP-related topics. The helpline is open Monday – Friday 7:00 am to 7:00pm EST.

Economy Act
Delivery orders issued against the SEWP contracts are not subject to the Economy Act. FAR 17.500(b) states The Economy Act applies when more specific statutory authority does not exist. Examples of acquisitions to which the Economy Act does not apply (17.500(b)(2)include acquisitions using Government-wide acquisition contracts. The SEWP contracts are Government Wide Acquisition Contracts. The authority for the SEWP contracts is from the Office of Management and Budget (OMB) , pursuant to Section 5112(e) of the Information Technology Management Reform Act (“Clinger-Cohen Act”), 40 U.S.C. 1412(e), which authorizes the Director of OMB to designate one or more heads of executive agencies as executive agents for government-wide acquisitions contracts for IT.

There is a requirement that all SEWP Delivery Orders be routed through the NASA SEWP Program Management Office (PMO) to insure all ordering information is complete, accurate and in scope with the applicable contract. However, NASA does not issue orders for other agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP Delivery Order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.

Policy and Procedural Information
For assistance or questions pertaining to installation, basic warranty, extended warranty, technical support, software support, and other post-delivery issues, contact Strategic’ s SEWP V Help Desk at sewpvpm@yourstrategic.com or call 800-889-0608. Our SEWP V team will be happy to assist you with your questions and troubleshoot any issues.

To view the electronic copy of our SEWP V Ordering Guide – Click Here
To view PDFs please download the latest PDF reader at https://get.adobe.com/reader/

Questions? Please feel free to contact Strategic Communications’ SEWP Program Manager, Nick Rosenberg, at (502)813-8019 or nrosenberg.sewpv@yourstrategic.com.